Job Opportunities

Klamath Water Users Association – Director of Communications

The Director of Communications (Director) reports directly to the Executive Director and is responsible for the development and execution of the marketing and engagement plan to direct KWUA’s community relations. The ideal candidate is poised, well-spoken, a good writer, and has the ability to communicate concisely about complex and policy-laden issues. They enjoy a fast-pace work environment and is ready, willing, and able to do a variety of public relations activities, including, content creation, media inquiries, social media strategies, strategic planning, and building relationships.

It is important that the Director articulate and promote KWUA’s vision and objectives through direct and indirect engagement with key media outlets, other stakeholders, and our local community. This role requires someone who is a proven leader, and who is capable of communicating ideas clearly and thoughtfully. In addition, the Director should have the ability to identify future trends and needs and be able to collaborate with others to achieve desired publicity outcomes for the organization. The responsibilities of this position will be carried out in a highly visible and sometimes controversial and politically-charged environment.

Key Functions of the Position
• Work with the Executive Director, Board of Directors, and staff to develop and implement plans and projects, and achieve set goals and objectives.
• Plan and implement effective communication strategies for multiple audiences, including local, regional, and national.
• Maintain website and create and post content.
• Make effective use of all social media platforms, analytics, and design.
• Respond to media as the main point of media contact for KWUA.
• Assist in organizing and managing community events.
• Establish and maintain relationships with key media, stakeholders, and policy personnel.
• Evaluate opportunities for partnerships, sponsorships, and advertising on an ongoing basis.
• Write press releases, op-eds, newsletters, and magazine content.
• Compile engagement-related performance measures, outcomes, and relevant media stories.
• Be strategic; capable of identifying and curating public relations/marketing projects to benefit KWUA and its members.
• Perform other duties as assigned.

The Ideal Candidate
This is a high energy and demanding job. It will also be rewarding for the right candidate. The ideal candidate must have high level communication skills, be collaborative, and an independent worker who works with little direction and produces timely and impactful work.

The ideal candidate must have the high level of expertise needed to successfully facilitate outcomes on short-, medium -, and long-range goals and implement the vision of the organization. The candidate must be effective in a variety of venues and possess the organizational and technical proficiency needed to develop and maintain the relations and understanding between KWUA and the public. This position requires a minimum of a Bachelor’s Degree and at least 2+ years’ experience in public relations or marketing, and effective us of social media.

Weekend and evening work is required for special events and in response to immediate needs; travel occasionally required for conferences and meetings. Must be able to work independently. Onsite work in Klamath Falls is preferred, but we will consider remote working relationships for the right candidate. The position is full-time employment, however, consideration of 3/4 time is optional for the ideal candidate.

Compensation
This is a senior level position and will be compensated as such. The salary range will be commensurate with education, qualifications, and experience. KWUA also offers a competitive employee benefits package that includes an employer-sponsored retirement program and health, vision, and dental insurance coverage for the employee.

KWUA is an equal opportunity employer. All offers of employment are contingent upon a successful background check and drug screening.

To Be Considered
Initially, applications will be treated confidentially. References will not be contacted until mutual interest has been established. Candidates should apply immediately. This position will be open until filled. However, candidates are encouraged to apply early in the process for optimal consideration. This recruitment may close at any time.

To be considered, candidates must submit a:
• Compelling cover letter;
• Comprehensive resume; and
• Three examples of work.

The Dalles Irrigation District – Office Manager

Exempt/Non-Exempt: Non-Exempt
Pay Range: $26-$30/Hour DOE
Effective Date: March 1^st, 2024
Application deadline: until filled

General Position Summary:
The Office Manager serves as the secretary, administrator, and human resource assistant under direction of the District Manager. This position will require the incumbent to effectively communicate daily activity to the District Manager and carry out assignments with specific deadlines to completion with minimal supervision.

Essential Functions/Major Assignments:

• Answer and route incoming telephone calls, emails, and other correspondence.
• Serve as receptionist/cashier; take payments and answer patron questions/concerns; provide excellent customer service.
• Maintain and update customer account databases.
• Process State and Federal reports and verify compliance with District Manager.
• Respond to title company, realtor, City, and County water and land use information requests.
• Maintain current electronic/ hardcopy accounts and assist District Manager in developing new customer account database.
• Assist District Manager with updating technologies such as phone systems, computers, district webpage, etc.
• Assist District Manager with creating an electronic filing system/database, scan and save all current hard files to database, and ensure ongoing files are stored in new database.
• Provide radio communication/assistance to District Manager, Field Operations Supervisor, Field Operators, and Pumping Plant Operator.
• Perform General Office Cleaning
• Maintain the District’s fiscal accounting system in a manner consistent with established municipal accounting principles, practices, and in sufficient detail to produce adequate revenue, expenditure, and statistical data for management and audit purposes that meet statutory requirements. Responsible for preparing Monthly Reports for the Board regarding the financial integrity of the District and for providing the auditor with all information needed to reconcile and discrepancies and close the books.
• Prepare checks and deposits; Reconcile monthly bank statements; Prepare budget report that details all expenditures and revenues for each budget account; Monitor expenditures and advise District Manager of budget status and ensuring conformance with budget provisions.
• Maintain project cost accounting records, track reimbursable costs, and prepare reports needed for grants and project reimbursements.
• Assist District Manager with preparing the application of grants as directed.
• Attend Board Meetings; provide clerical and administrative support; Stay current on public meeting laws; prepare notices; assist with public elections; assist in organizing monthly, annual, and special meetings.
• Process mail, notary, and order office supplies.
• Maintain up-to-date customer information, vendor information, accounts payable and receivable records; post payments in QuickBooks and create deposits, input and process assessments, invoices, credits, reimbursements, and statements; process finance charges and statement fees; examine collections, file liens and releases.
• Maintain up to date vendor files and accounts payable records; review receipts for proper coding and process accounts payable to ensure district stays in good financial standing.
• Assist District Manager with continuously updating District’s policy handbook once developed.
• Maintain employee files, assist District Manager with onboarding new hires, and stay current on new employment laws.
• Assist District Manager with analyzing health insurance and other employee benefit options.
• Process payroll, employment taxes, and State and Federal employment forms.
• Prepare quarterly and annual payroll reports under direction of the District Manager.
• Respond to and process garnishments and requests for employee information.
• Assist District Manager with sensitive and confidential human resource matters.
• Inform District Manager of new OSHA requirements and postings.
• Attend out of town trainings relevant to the Office Manager position.

Secondary Functions:

• Perform related duties and responsibilities as required.

Job Scope:

• The Office Manager is a multi-functional position primarily in an office setting requiring continuous involvement with secretarial, administrative, and human resource duties. The office Manager is responsible for executing daily activity and regularly communicating needs, issues, and progress reports to the District Manager. The Office Manager will not be responsible for executive financial, human resource, or administrative decisions, as those will need approval by District Manager.

Supervisory Responsibility:
N/A

Interpersonal Contacts:

• The Office Manager will have regular communication inside and outside of the organization to exchange ideas and gather information.

Specific Job Knowledge, Skill, and Ability:

• Knowledge of accounting and ability to learn and follow all applicable laws pertaining to finance in Public Sector.
• Knowledge of human resources and ability to learn and adhere to laws pertaining to human resources in Public Sector.
• Knowledge of modern office practices and standard office equipment.
• Knowledge of utility revenue, collections, and fiscal control practices.
• Ability to comprehend and interpret new laws and regulations pertaining this public utility operation and special districts.
• Must be well versed in QuickBooks and have ability to learn other accounting software.
• Proficiency in Microsoft Suites such as word, excel, and outlook and ability to learn other software applications pertinent to this position.
• Ability to work effectively with other employees, management, auditors, officials, and the public.
• Proficiency in technical writing.
• Possess excellent communication skills in writing and speaking.
• Possess time management skills, ability to efficiently prioritize work tasks, and be organized.
• Ability to maintain high degree of professionalism.

 
Education, Experience, and Certification/Licensure:
Required Qualifications

• • • A minimum of 3 years’ experience with progressive levels of experience in a related environment which included duties and qualification consistent with the job description contained herein.